Meetup
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- Determine the meetup topic and objectives.
- Select a suitable date and time for the event.
- Secure a convenient and accessible venue that can accommodate the expected number of attendees.
- Finalize a schedule or agenda for the event, including speakers, presentations, and activities.
- Prepare and send out invitations to potential attendees using various channels (email, social media, community platforms, etc.).
- Create and share promotional materials (graphics, blog posts, etc.) to raise awareness about the meetup.
- Confirm speakers, including their availability, presentation topics, and technical requirements. If you are working from a Speaker List, please reach out to Nat for any support needed on coordination with speakers.
- Arrange any necessary equipment, such as microphones, projectors, and whiteboards.
- Plan and arrange refreshments, if applicable.
- Prepare and print any required materials, like agendas, name tags, and feedback forms.
- Coordinate with volunteers or team members to help manage the event.
- Set up a registration system or RSVP process to track attendance.
- Send out reminder messages to registered attendees prior to the event.
- Conduct a final review of the event logistics, including venue setup, equipment functionality, and volunteer roles.
